{"id":10292,"date":"2022-01-26T09:36:17","date_gmt":"2022-01-26T09:36:17","guid":{"rendered":"https:\/\/ee.yelkdev.site\/?p=10292"},"modified":"2024-04-16T10:43:10","modified_gmt":"2024-04-16T09:43:10","slug":"7-pitfalls-to-avoid-with-you-build-it-you-run-it","status":"publish","type":"post","link":"https:\/\/www.equalexperts.com\/blog\/our-thinking\/7-pitfalls-to-avoid-with-you-build-it-you-run-it\/","title":{"rendered":"7 pitfalls to avoid with You Build It You Run It"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">You\u2019ve probably heard of <\/span><a href=\"https:\/\/www.equalexperts.com\/our-services\/deliver\/you-build-it-you-run-it\"><span style=\"font-weight: 400;\">You Build It You Run It<\/span><\/a><span style=\"font-weight: 400;\">. It\u2019s an operating model that empowers product teams to own every aspect of digital service management. When done well, it accelerates your time to market, increases your service reliability, and grows a learning culture. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, there are some pitfalls. These can drain the confidence of your senior leadership, and ultimately put the success of You Build It You Run It at risk.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In our recent <\/span><a href=\"https:\/\/www.equalexperts.com\/playbooks\/you-build-it-you-run-it\"><span style=\"font-weight: 400;\">You Build It You Run It playbook<\/span><\/a><span style=\"font-weight: 400;\">, my co-author Steve Smith and I take a deeper look at these pitfalls, and recommend how to avoid them. We believe you can proactively guard against them, and quickly escape if they do occur.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In no particular order, the pitfalls are:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Linear run cost<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Responsible but unaccountable<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Excessive BAU<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Change management treacle<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">No major incident management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Embedded specialists in product teams<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Limited on-call schedule<\/span><\/li>\n<\/ol>\n<h2>Linear Run Cost<\/h2>\n<p><span style=\"font-weight: 400;\">If you propose a move from a central operations team to You Build It You Run It, your senior leadership will no doubt worry about a linear run cost at scale. It\u2019s an easy trap to fall into. With central operations, you pay a daily rate for one analyst to be on-call for five digital services. So five on-call product team members for five digital services doesn\u2019t seem to make financial sense, does it? And what if you have 10 teams and 20 digital services, or more? You can see the concern.<\/span><\/p>\n<p><strong>To avoid this trap you need to:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><i><span style=\"font-weight: 400;\">Stop comparing run costs in isolation<\/span><\/i><span style=\"font-weight: 400;\">. You Build It You Run It is a multi-cost insurance policy, well suited to digital business outcomes. It has much lower opportunity costs than a central operations team.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><i><span style=\"font-weight: 400;\">Mitigate the risk of a high run cost<\/span><\/i><span style=\"font-weight: 400;\">. A linear run cost can be avoided by selecting different out-of-hours policies for digital services, based on their different financial exposures.\u00a0<\/span><\/li>\n<\/ul>\n<h2>Responsible but unaccountable<\/h2>\n<p><span style=\"font-weight: 400;\">With You Build It You Run It, it\u2019s possible to make your product teams responsible for the reliability of their own digital services, but leave your Head of Operations\u00a0 accountable for overall reliability. This is a serious trap, because it discourages product teams from prioritising operational features, and encourages them to cut corners when they\u2019re not held to account for failures.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>To avoid this trap you need to<\/strong>:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><i><span style=\"font-weight: 400;\">Make your product team budget holders accountable for business outcomes, and fund on-call costs from product team budgets<\/span><\/i><span style=\"font-weight: 400;\">. That way, your product teams will have the right operability incentives, and they\u2019ll constantly balance operational concerns with product demand.\u00a0<\/span><\/li>\n<\/ul>\n<h2>Excessive business as usual (BAU)<\/h2>\n<p><span style=\"font-weight: 400;\">Managing a live service can involve a lot of daily BAU maintenance tasks. It can include checking dashboards, running daily jobs, and fixing intermittent alerts. One or more of your product teams could struggle to deliver planned features on time, because most of their time is spent on BAU work. And this is often an invisible trap, because unplanned work isn\u2019t usually tracked closely.<\/span><\/p>\n<p><strong>To avoid this trap you need to:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><i><span style=\"font-weight: 400;\">Eliminate as many sources of maintenance work as possible<\/span><\/i><span style=\"font-weight: 400;\">. This includes re-architecting digital services for adaptability, creating a fully automated deployment pipeline, and establishing an automated telemetry toolchain<\/span><\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><i><span style=\"font-weight: 400;\">Track any unplanned tasks that\u2019ll take longer than a day in your ticketing system<\/span><\/i><span style=\"font-weight: 400;\">. Then you can manage and prioritise BAU work effectively.<\/span><\/li>\n<\/ul>\n<h2>Change management treacle<\/h2>\n<p><span style=\"font-weight: 400;\">You Build It You Run It requires you to overhaul your change approval process. You can\u2019t accelerate your time to market and meet customer demand if each change request takes hours, or even days to be approved.\u00a0 The good news is that You Build It You Run It is 100% compatible with IT management frameworks such as ITSM and ITIL.\u00a0<\/span><\/p>\n<p><strong>To avoid this trap you need to:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Pre-approve change requests for low risk, repeatable changes.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automate change auditing with your change management team, to ensure their compliance needs are met.<\/span><\/li>\n<\/ul>\n<h2>No major incident management<\/h2>\n<p><span style=\"font-weight: 400;\">Moving incident response from one central operations team to many product teams can dilute the role of major incident management. That\u2019s a mistake because bridging between teams and managing senior leadership are vital skills in multi-service major incidents.\u00a0\u00a0<\/span><\/p>\n<p><strong>To avoid this trap you need to:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Integrate product teams into your incident management process as is.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automate manual tasks where necessary.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensure your incident managers are trained to manage incidents for your digital services. as well as your foundational systems.<\/span><\/li>\n<\/ul>\n<h2>Embedded specialists in product teams<\/h2>\n<p><span style=\"font-weight: 400;\">If you\u2019ve got a small, central team of specialists struggling with demand &#8211; DBAs perhaps, or operability engineers &#8211;\u00a0 it\u2019s a mistake to move them into embedded roles within your product teams. Your specialists will miss working together, their fluctuating workloads will cause burnout or boredom, and recruitment will be tough as well.<\/span><\/p>\n<p><strong>To avoid this trap you need to:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Push repeatable, low value specialist work onto a cloud provider.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automate repeatable, high value work as self-service pipelines, which product teams can use themselves.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Turn your small, central team into specialists as a service that offer ad hoc expertise where they\u2019re needed most.\u00a0<\/span><\/li>\n<\/ul>\n<h2>Limited on-call schedule<\/h2>\n<p><span style=\"font-weight: 400;\">Your product teams need to establish their own on-call schedules out of hours. Some product team members will opt out of on-call, and you may struggle to form a sustainable rota as a result. They might rely on one or two people to do more on-call out of hours than is healthy for them.\u00a0<\/span><\/p>\n<p><strong>To avoid this trap you need to:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tackle the reasons why product team members don\u2019t want to do on-call.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prepare people from day one of building a digital service.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Strive for nobody to do more than one week on-call per month.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Respect the different personal circumstances of different team members.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">And most importantly of all, pay people to do on-call standby out of hours. Ensure people feel compensated for the disruption to their personal lives.\u00a0<\/span><\/li>\n<\/ul>\n<p><em><strong>To find out more, you can continue our You Build It You Run It pitfalls series:<\/strong><\/em><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">7 pitfalls to avoid with You Build It You Run It &#8211; <strong><em>you are here!<\/em><\/strong><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.equalexperts.com\/blog\/our-thinking\/how-to-manage-bau-in-product-teams\/\"><span style=\"font-weight: 400;\">5 ways to minimise your run costs with You Build It You Run It<\/span><span style=\"font-weight: 400;\"> \u00a0<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.equalexperts.com\/blog\/our-thinking\/why-your-head-of-operations-shouldnt-be-accountable-for-digital-reliability\"><span style=\"font-weight: 400;\">Why your head of operations shouldn\u2019t be accountable for digital reliability\u00a0<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.equalexperts.com\/blog\/our-thinking\/how-to-manage-bau-in-product-teams\/\">How to manage BAU in product teams<\/a>\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.equalexperts.com\/blog\/our-thinking\/4-ways-to-remove-the-treacle-in-change-management\/\"><span style=\"font-weight: 400;\">4 ways to remove the treacle in change management\u00a0<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.equalexperts.com\/blog\/our-thinking\/why-product-teams-still-need-major-incident-management\/\"><span style=\"font-weight: 400;\">Why product teams still need major incident management<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.equalexperts.com\/blog\/our-thinking\/stop-trying-to-embed-specialists-in-every-product-team-2\/\"><span style=\"font-weight: 400;\">Stop trying to embed specialists in every product team\u00a0<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.equalexperts.com\/blog\/our-thinking\/how-to-avoid-developer-burnout-on-call\/\"><span style=\"font-weight: 400;\">How to avoid developer burnout on call<\/span><\/a><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Our <\/span><a href=\"https:\/\/www.equalexperts.com\/our-services\/deliver\/you-build-it-you-run-it\/\"><span style=\"font-weight: 400;\">You Build It You Run It<\/span><\/a><span style=\"font-weight: 400;\"> page has loads of resources on on-call product teams &#8211; case studies, conference talks, in-depth articles, and more. Plus our <\/span><a href=\"https:\/\/www.equalexperts.com\/playbooks\/you-build-it-you-run-it\"><span style=\"font-weight: 400;\">You Build It You Run It playbook<\/span><\/a><span style=\"font-weight: 400;\"> gives you a deep dive into how to make it happen! Get in touch, and let us know what you think.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The traditional approach to operations doesn\u2019t help organisations to sustain innovation. You Build It You Run can help \u2013 if done correctly.  Here we take a look at the regular pitfalls, and how to avoid them.<\/p>\n","protected":false},"author":20,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[5],"tags":[],"location":[393],"class_list":["post-10292","post","type-post","status-publish","format-standard","hentry","category-our-thinking"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.9 (Yoast SEO v25.9) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>7 pitfalls to avoid with You Build It You Run It | Equal Experts<\/title>\n<meta name=\"description\" content=\"You Build It You Run It can successfully sustain innovation \u2013 if done correctly. 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