{"id":7418,"date":"2020-05-29T11:16:08","date_gmt":"2020-05-29T10:16:08","guid":{"rendered":"https:\/\/ee.yelkdev.site\/?p=7418"},"modified":"2024-03-28T13:24:30","modified_gmt":"2024-03-28T13:24:30","slug":"responding-to-a-humanitarian-crisis-while-under-lockdown","status":"publish","type":"post","link":"https:\/\/www.equalexperts.com\/blog\/remote-first\/responding-to-a-humanitarian-crisis-while-under-lockdown\/","title":{"rendered":"Responding to a humanitarian crisis while under lockdown"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">On 6 May 2020, Save the Children and Equal Experts co-hosted a remote-working workshop at the <\/span><a href=\"https:\/\/digitaldevforum.com\/\"><span style=\"font-weight: 400;\">Global Digital Development Forum<\/span><\/a><span style=\"font-weight: 400;\">, an annual get-together focused on digital technology in social and economic development. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">For the first time the forum was completely online, compacting a three-day conference into a single day. The 20 continuous hours, follow-the-sun event kicked off with the Asia Pacific, and finally closed with the Americas Pacific sessions.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Equal Experts has been working with Save the Children in Rwanda and Burundi since the end of March, helping them be a high-performing team while remote-working and in the most challenging of circumstances. We\u2019ve had the privilege of witnessing their extraordinary work to deliver critical healthcare and child protection services, in refugee camps and other settings, and as they respond to devastating floods and landslides.\u00a0<\/span><\/p>\n<img decoding=\"async\" class=\"aligncenter wp-image-7419 size-full\" src=\"https:\/\/www.equalexperts.com\/wp-content\/uploads\/2020\/05\/rwanda_flag.png\" alt=\"Rwanda flag\" width=\"64\" height=\"42\" \/>\n<p><span style=\"font-weight: 400;\">On the 22nd March, Rwanda became the first sub-Saharan African country to go into full lockdown.\u00a0 At the same time devastating floods created humanitarian crises in the region. Many international workers were forced to fly home and many NGOs went into hibernation, leaving many vulnerable people to fend for themselves.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Working from home is hard for everyone and the in-country team at Save the Children had never worked remotely before. On top of that, Save the Children needs to respond with urgency to the unfolding events happening on the ground.<\/span><\/p>\n<p>&nbsp;<\/p>\n<img decoding=\"async\" class=\"alignnone size-full wp-image-7428\" src=\"https:\/\/www.equalexperts.com\/wp-content\/uploads\/2020\/05\/Save-the-children-team.png\" alt=\"Save the Children team\" width=\"2828\" height=\"1327\" srcset=\"https:\/\/www.equalexperts.com\/wp-content\/uploads\/2020\/05\/Save-the-children-team.png 2828w, https:\/\/www.equalexperts.com\/wp-content\/uploads\/2020\/05\/Save-the-children-team-300x141.png 300w, https:\/\/www.equalexperts.com\/wp-content\/uploads\/2020\/05\/Save-the-children-team-1200x563.png 1200w, https:\/\/www.equalexperts.com\/wp-content\/uploads\/2020\/05\/Save-the-children-team-768x360.png 768w, https:\/\/www.equalexperts.com\/wp-content\/uploads\/2020\/05\/Save-the-children-team-1536x721.png 1536w, https:\/\/www.equalexperts.com\/wp-content\/uploads\/2020\/05\/Save-the-children-team-2048x961.png 2048w\" sizes=\"(max-width: 2828px) 100vw, 2828px\" \/>\n<p><span style=\"font-weight: 400;\">I realised my colleagues at Equal Experts could help by sharing their remote-working experience and know-how.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Equal Experts has many, many collective years of experience of remote-working with high performing teams across hundreds of companies. We\u2019ve been sharing that with\u00a0 the Save the Children team, to help them regain their effectiveness while under strict lockdown. We have learned a great deal from them, too, as much as they have from us.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Phoebe (Operations Director at Save) shared a story about connectivity and access to WiFi.\u00a0<\/span><\/p>\n<blockquote><p><i><span style=\"font-weight: 400;\">&#8220;In the total lockdown in our country, they were not ready to work from home\u2014we were not prepared. Not everyone has internet connectivity or WiFi in our homes. So we used our phones using our internet bundles. One of my colleagues had to get access to the internet, by hanging his phone in a tree. At the office you have an IT person who is supporting you, but at home we do it ourselves.&#8221;\u00a0<\/span><\/i><\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">Save the Children invested in upgrading home IT, but challenges remain. The quality of internet connections is a common complaint.\u00a0\u00a0\u00a0<\/span><\/p>\n<blockquote><p><span style=\"font-weight: 400;\">Phoebe said &#8220;<\/span><i><span style=\"font-weight: 400;\">We relied on emails, which was not effective and productive in the new environment and situation. We would have to wait for someone to send an email when asking for information, and we wait for a long time to get the feedback from a colleague.&#8221;<\/span><\/i><span style=\"font-weight: 400;\">\u00a0<\/span><\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">It was not easy to access information. To get visibility of what colleagues were doing was not easy. So, it&#8217;s important for us to be creative and empathetic and keep the tools simple, acknowledging that not everyone has a good office set-up at home, and not everybody has flexibility.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We now have short calls a few times per week, reducing reliance on emails. The team has a shared understanding, and everybody has equal access to information. We\u2019ve reduced the amount of time that people have to spend waiting for feedback, or writing reports and emailing\u2014now you get immediate updates on a call.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To begin with, not everybody attended calls regularly.\u00a0 Making sure that everyone attends a short and regular team meeting, means we can work effectively and reduce time wasted due to\u00a0 miscommunication. People have many calls booked into their calendars and prioritising between them is a challenge that we continue to work on resolving.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We\u2019ve reduced the amount of overall time on video calls to let people work in their own time. Remote team work is not just about video calls, it&#8217;s about a mix of collaboration tools that work under low bandwidth or patchy connectivity. Video platforms can fail gracefully to low resolution video, but often simple audio is all that works. That\u2019s fine if we are flexible and go with what works for everyone.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A continuous process of learning is really important &#8211; to make sure we continue to adapt. Phoebe\u2019s team is drawing up a Team Charter, so the team can stay on top of working together well.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We accept that stuff happens &#8211; WiFi gets patchy, or we speak while we are muted, which creates that awkward silence. Sometimes home life collides with work life. Everybody&#8217;s digital literacy is in a different place. We each try our best to be empathetic and help each other in an inclusive way, so that we can be a remote-by-default team where each person is on the same page.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The team is also thinking about how to be more social by dedicating some time to bringing that \u201clunchtime canteen experience\u201d into the online world. So all that important chit-chat and some important work stuff get discussed, in a socially engaging way.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We are making a big shift, from being remote-friendly to remote-by-default. Remote-friendly says, &#8220;Let me continue doing my job as before, but now try to figure out how it fits into this remote world.&#8221;\u00a0 Remote-by-default means you completely redesign how you and your team work\u2013designed around remote working, right from the start. There are lessons to be learned from designing for accessibility needs, and being inclusive by designing the experience around those at the edges &#8211; around the most excluded.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The Rwanda team &#8211; Francois, Marie Claire, Patrick, Paulin and Phoebe &#8211; have made incredible progress and are an effective, productive and impactful remote team. Even though lockdown restrictions have eased a little and some team members could be in the office, they have chosen to continue working in remote-by-default mode.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Remote-by-default enables teams to be resilient in the pandemic.\u00a0 It is also an opportunity to have an impact on a larger scale, and to make use of globally distributed expertise.\u00a0 All organisations are becoming much more carbon conscious and will travel less post-lockdown. So getting used to this way of working is an essential skill, despite IT and other challenges. Organisations will hugely benefit from adapting the way they work to make remote-by-default teamwork part of their playbook.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">You can find the <\/span><a href=\"https:\/\/digitaldevforum.course.tc\/digital-development-forum-2020\/discussion\/threads\/breakout-remote-working-playbook-how-we-can-work-better-under-lockdown-nqFDiizsYKdE52rDrJ5hsD\/\"><span style=\"font-weight: 400;\">session details<\/span><\/a><span style=\"font-weight: 400;\"> on the GDDF website. During the session we share some best practices from the Equal Experts<\/span><a href=\"https:\/\/playbooks.equalexperts.com\/remote-working\"> <span style=\"font-weight: 400;\">remote-working-playbook<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We share some stories of how Equal Experts and Save the Children have worked together to increase everyone\u2019s visibility of team activity, improve flexibility, and gain more control despite the challenges that everybody&#8217;s facing.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Equal Experts has been working with Save the Children in Rwanda and Burundi since the end of March, helping them be a high-performing team while remote-working and in the most challenging of circumstances<\/p>\n","protected":false},"author":90,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[5,61],"tags":[78,119,118],"location":[397],"class_list":["post-7418","post","type-post","status-publish","format-standard","hentry","category-our-thinking","category-remote-first","tag-remote-first","tag-remote-playbook","tag-rwanda-save-the-children"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.9 (Yoast SEO v25.9) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Responding to a humanitarian crisis while under lockdown | Equal Experts<\/title>\n<meta name=\"description\" content=\"Equal Experts is working with Save the Children in Rwanda &amp; 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